In the latest edition of our Employee Meeting Q&A, I invited Julie Mann to answer some questions on paychecks and PDL.
Julie Mann, VP Administrative Services
Thank you to everyone who posted these excellent questions on The Pulse. I’m glad to have the opportunity to clarify some policies and update you on progress we’ve made regarding paychecks and PDL.
The first question asked for a status update on computerized paystubs. Following a survey of employees done last year, we’ve decided to go forward with this transition. The switch is still in the works, and we are planning to roll out electronic paystubs this March or April. You’ll hear more details and have the opportunity to ask questions soon.
Another employee asked for clarification on the “8 and 80 hour rule”. Our policy is any time worked over 40 hours during one week (Sunday – Saturday) would qualify as overtime. KSB no longer uses the “8 and 80 hour rule”.
In our Employee Handbook, we state: There is one acceptable method of calculating overtime used by KSB Hospital. Overtime is calculated as over forty hours per calendar week. Overtime must be requested and authorized by the Department Director or Supervisor in advance and is authorized only for hours worked in excess of the overtime base.
Here’s a scenario: an employee works 10 hours one day and works 32 hours for the rest of that week, then the following week work 36 hours and take 4 hours of PDL. In this case, the employee would be paid 2 hours overtime because in a one week period they worked 42 hours (10 + 32 = 42, or 2 hours overtime). The following week restarts the 40 hour base, which was met by 36 worked hours and 4 hours of PDL. If you have any questions about how you are paid, please contact your Director or Human Resources and we’ll quickly find an answer or clarification for you.
Another employee asked for clarification on PDL usage, specifically what to do if you’re sick and have no PDL. It is difficult to provide a “one answer fits all” for this question without knowing the specifics of the situation. Let’s start by explaining Paid Days Leave. PDL is to be used for time not worked up to your regularly scheduled hours, regardless of the reason.
Each employee is expected to “manage” their PDL hours. Approval for requested time off does need to be obtained from your Director. If you need to be away from work due to illness or having a sick child, make sure you keep your director informed. There also may be times when the illness qualifies for a Family Medical Leave.
If you do not feel that you are getting your questions answered by management, contact Human Resources. They can assist you with the Problem Resolution process that KSB has in place to get your questions answered satisfactorily.