What are the fundamentals of an effective meeting? When I Google this topic it produces 33,700,000 results. I didn’t look at all of them.
Many of us have days filled with meetings. Here are my rules on making them productive:
- Have an agenda and distribute it far enough in advance to give people time to contemplate the topics;
- Invite only those members relevant to the topics;
- Start and end the meeting on time;
- Begin the meeting by stating the purpose: inform, seek input, or make a decision;
- Stay on topic: If something of importance arises ask the group if they choose to go off on this topic at the expense of the agenda or come back to the new idea at a different time;
- Assign follow through activities that include who, what and by when.
- Spend the last five minutes of the meeting summarizing and assigning accountability.
What would you add to the list?
Time matters. It may be the most important thing any of us own.
What is the single biggest thing we can do to improve meetings at KSB?
I look forward to your responses. I’ll choose the best one and give that person a gift certificate to the KSB Gift Shop.